How to sign digital documents with the Gov.BR app
Did you know it's possible sign digital documents with the Gov.BR app?
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The ITI Signer, a tool made available by the Federal Government, allows you to insert an electronic signature in several documents using only the gov.br account.
The tool does not require a digital certificate, so you can make an electronic signature for free.
The tool accepts files up to 100 MB in DOC, DOCX, ODT or PDF formats. To use it, you must have a gov.br account at the silver or gold level.
What is a Digital Signature?
Firstly, the digital signature is a kind of identity in the virtual world. With it, it is possible to sign commitments in digital documents with technology capable of identifying the issuer.
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In practice, the process uses different encryption resources to provide greater security and integrity when issuing electronic documents. After all, with the expansion of technology, a large part of files and document issuance have migrated to the digital environment, right?
As a result, the greater availability of technological tools contributed to the change in the format of digital document signatures. Therefore, the evolution of these processes influenced the development of methods of authentication and digital signature of documents.
In this context, the digital signature allows you to sign your documents in the same way that handwritten signatures validate contracts, records and other content that previously existed only on paper.
What is the Difference between Digital Signature and Electronic Signature?
Both types of subscriptions are made in the virtual world. However, they work in different ways and do not have the same legal validity. Understand!
Digital signature
Firstly, the digital signature can only be carried out using a digital certificate in the ICP-Brasil standard.
This certification provides more security to the process because it uses cryptographic technology to preserve the signatory's identity.
Furthermore, the digital signature is only valid when it presents the following characteristics:
- Integrity: the document cannot be changed. Otherwise, the signature will be invalidated;
- Authenticity: Using a private key, only the author can sign digital documents. In theory, this certifies that whoever signed the document is who they claim to be;
- Irresponsibility: signed is signed and you can't go back. Since the author uses a private key to encrypt the document, he cannot deny its authenticity later;
- Legal validity: the digitally signed document is official and legally binding.
Electronic signature
On the other hand, electronic signature does not require the signer to have a digital certificate.
In this modality, security occurs due to other factors that can be verified via the internet.
Generally, the system used for this purpose forms evidence by proving the identity of the signatory.
Among the most relevant, geolocation, the IP address of the equipment used, photography, presentation of official documents and handwritten signature stand out.
How to Sign Digital Documents with the Gov.BR App
Signing digital documents is now easy with the ITI Signer in the Gov.BR app. Here's how to do it:
- Access the Application: Open the Gov.BR application and log in.
- Find ITI Subscriber: Search for ITI Subscriber among the available services.
- Select Your Document: Choose the document you want to sign, ensuring it is in supported formats.
- Enter Your Signature: Follow the instructions to insert your electronic signature into the document.
- Review and Confirm: Check that all information is correct and confirm the subscription.
- Download or Share: Download the signed document or share it as needed.
- Archive Securely: Make sure to keep a safe copy of the signed document for future reference.
What are the Advantages of Digital Signatures for Legal Entities?
As you have noticed, digital signatures are an indispensable technology in the lives of independent professionals.
This is especially true for those in the areas of law, medicine and accounting.
After all, regardless of the way you work — in-person or working from home — being able to count on the advantages of a digital certificate makes your day-to-day life much easier.
However, in addition to the benefits related to authenticity, security and legal validity, the privilege of being able to sign documents digitally brings other important advantages for those who work with the National Register of Legal Entities (CNPJ).
Conclusion
Signing digital documents has never been as easy and secure as it is now, thanks to the ITI Signer available on the Gov.BR app.
Finally, with this feature, you can insert an electronic signature into your documents quickly and at no additional cost.
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